Register as a delegation

Members of the public can participate in Council and Committee meetings by submitting written comments or speaking in delegation. Delegations can only register to speak or submit comments about items that are already on a meeting agenda. Requests to speak or submit comments on items that are not on the agenda will not be accepted.

All meetings can be watched live on the City’s YouTube channel. After the meetings, the minutes and dispositions are published on the City's Decision Making Information System (DMIS).

    Submitting written comments

    Anyone can submit their comments to Council or a committee of council using the public submission form. 

    Written comments must be with respect to items that are already on a meeting agenda. Requests to submit comments on items that are not on the agenda will not be accepted.

    All submissions must be received before noon (12 p.m.) the business day before the meeting. For meetings on Mondays, submissions must be received before noon on the  previous Friday. Submissions will be circulated to all committee members, and will become part of the public record and published in the meeting agenda and minutes.

    All meeting agendas and minutes for Council and its Committees are published on DMIS.

     

    Speaking at a meeting (register as a delegation)

    To register as a delegation for an upcoming meeting, you must complete the registration form by noon (12 p.m.) the business day before the meeting. For meetings on Mondays, registrations must be received before noon on the previous Friday.

    Delegations can only register to speak about items that are already on a meeting agenda. Requests to speak on items that are not on the agenda will not be accepted. When registering, you must identify which committee and agenda item you wish to speak to, and whether you support or oppose the recommendations. Agendas can be found on DMIS.

    Delegations before Council are limited to two speakers in support and two in opposition. 

       

      Guidelines for delegates

      Once you complete the online registration form, City Clerk’s staff will contact you with the information required to participate.

      All delegations must:

      • behave respectfully and maintain order and decorum
      • not display signs or placards,
      • not applaud or interrupt participants in debate 
      • not engage in conversation or any other behaviour which may disrupt the meeting

      Comments that are disrespectful or do not contain required information may not be included on the public record.

      Members of the public are not permitted to speak on regular agenda matters that were the subject a public hearing or matters that are part of court proceedings in which the City is involved.

      Delegations speaking to an award of a contract may only speak to the criteria of the Invitation to Tender.

      In-person delegations

      Council and Committee meetings are held in the Council Building at 510 Main Street.

      If you are speaking at a meeting, arrive before the meeting starts and remain in the gallery until your name is called.

      Remote delegations

      You can participate remotely via Zoom. You will be provided with the information to join the meeting after you’ve completed your online registration.

      All remote delegations should be in the Zoom waiting room before the meeting has started. Please remain in the Zoom meeting until your name is called.

      Speaking in French

      If you would like to speak in French as a delegation, you must submit a written request to the City Clerks Department at least two business days prior to the meeting. The request must outline the meeting you are attending and the item you are speaking to.

      Questions

      If you require an alternate format or have additional questions concerning the delegation process, please contact the City Clerk’s Department.

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